Document Clutter

I heard someone ask, Is it worth it to get a scanner in order to scan all your personal documents, statements, bills, and receipts into the computer?

Well, they were asking it rhetorically, but that's no reason I can't answer:
Yes!

Why?
-You can shred the originals and don't have to worry about filing or losing them.
-It saves space.
-Easily organize the PDF files on the computer, and even keyword (or do text recognition on) the files so you can search the text.
-Switch to paperless statements for those with the option, and you'll have all your files together.
-Some scanners do double-sided and auto-feed, and some have special slots (for different kinds of documents) and filing software.
-Easily go through and delete documents you no longer need.
-Keep documents of all sorts in case you need them, without needing to worry about the space or filing process.


But:
-Be sure to do backups of your data! Always!
-Include the date in the name of the files, preferably at the beginning, so you can always find things by date.
-Put passwords on really important files, and of course keep general computer security.
-Remember, a file on your computer is only on your computer, but when you e-mail something it's out on the web.
-Invest in a good scanner, because a bad one will drive you crazy. It's supposed to make the process easier, not cause you to want to tear out your hair!

Say goodbye to filing cabinets -- we're in the digital age...
...even so, not all people feel the same, so for really important stuff it may be best to scan the document and keep the physical file on hand.

Today I learned I like telling people about things so they learn things. It makes me happy.